School Sport Unit

For RSSP events where the supervising teacher/s is/are from the student's school:

• who the student is representing (for example, school, zone)
• event name (for example, Waratah Zone CHS open netball trials) 
• date/s
• start and finish times
• venue
• levy and payment instructions  
• permission instructions (for example, who the completed form goes to, by when and by what method). 
• what to wear (for example, school sport uniform, zone uniform provided)
• transport arrangements (for example, bus, private transport)
• supervising teacher/s
• general information (for example canteen and changeroom availability). 

• supervising teacher(s) details, for example, school, contact number and email.

For RSSP events where the supervising teacher/s is/are from the student's school:

• student's full name

Note: All other details, such as parent contact and medical information, are kept by the school. The supervising teacher should access this information in preparation for the event and bring the relevant details to the event.

Additional content for RSSP events where the supervising teacher/s (team manager, event convener) is/are not from the student's school.

• date of birth
• school
• parent's contact details, for example, name, phone number and email
• emergency contact details, for example, name and phone number
• medical details, for example, anaphylaxis action plan, asthma action plan, other relevent conditions, illnesses or special needs.

For all RSSP events

The following approved information and acknowledgement are mandatory in all RSSP permission notes:

Accident insurance information

In the event of injury, no accident or medical insurance cover is provided by the NSW Government Treasury Managed Fund for students participating in school sporting activities, physical education lessons or any other school endorsed activity, unless there is a breach of duty of care by department or school staff. The NSW Department of Education is insured to meet the financial impact of any legal liabilities arising from its activities. It does not provide, nor has it ever provided, accident or medical insurance for students enrolled in government schools.

Concussion management

When a student enrolled in a government school is diagnosed with concussion, the principal must be advised in writing as soon as the diagnosis is confirmed. Students may only return to sport and physical activity once a medical clearance has been provided to the school and, if at a school sport event, to the supervising teacher.

Any student that experiences a suspected concussion during a school endorsed activity, will be removed from the activity and parents/carers will be advised that a medical follow-up is required.

If medical clearance is not provided, the student cannot participate in vigorous or competitive school sport or physical activities for 21 days from the concussion date. 

Additional mandatory inclusion for collision sports: Australian football, rugby league and rugby

By signing this permission note, I understand that:

• I confirm that my child has the necessary skills and experience to participate in this collision sport at the event/program level, either through a school-based training/coaching program or a community sports club.
• The wearing of a correctly fitted mouthguard is mandatory in all games and training sessions. My child will bring their own correctly fitted mouthguard.
• While efforts are made to minimise the possibility of injury, there will remain some degree of risk inherent in participation in this collision sport.

a) For RSSP events where the supervising teacher(s) is/are from the student's school:

Permission to Publish information is kept by the student's school. The supervising teacher should access this information in preparation for the event.

b) For RSSP events where the supervising teacher(s) (team manager, event convener) is/are not from the student's school:

The following is required and must be completed by the participating student/s and provided to the supervising teacher/s by the school.

Permission to publish authority

The NSW Department of Education (the department) may publish or disclose information about your child for the purposes of event promotion and sharing results. This information may include your child’s name, age and school. It may also include information collected during this event such as photographs, live streaming, sound and visual recordings of your child. 

The communications in which you child’s information may be published or disclosed include but are not limited to: 

• the event program and results 
• public websites of the Department of Education including the School Sport Unit website 
• the Department of Education intranet (staff only), blogs, and wikis 
• Department of Education publications including the school newsletter, annual school magazine and school report, promotional material published in print and electronically 
• the Department of Education, School Sport Unit and school social media accounts on networks such as YouTube, Facebook and Twitter 
• local and metropolitan newspapers and magazines and other media outlets. 

Parents/Carers should be aware that when information is published on public websites and social media channels it can be linked to by third parties and may be discoverable online for a number of years, if not permanently. Search engines may also cache or retain copies of published information. 

Parent/carer acknowledgement  

I have read the information about disclosing and publishing student information (above) and:  

• I give permission 
• I do not give permission 

for the department to publish and disclose information about my child in publicly accessible communications. This permission remains effective until I advise otherwise. 

I understand that if I have not given permission to publish, my child’s name will not appear in event programs and results. 

For RSSP events where the supervising teacher/s (team manager, event convener) is/are not from the student's school. The following is required and must be completed by the principal and provided to the supervising teacher/s along with the completed permission note.

Principal's declaration

Principals or their delegates (for example, sport organiser) should site and sign the permission note declaring:  

• The student's details are correct, for example, enrolment, date of birth etc.  
• The student is endorsed to represent at this event. 
• That a copy of this permission note will be retained by the school.

For all RSSP events

The following information must be included in all Representative School Sport Pathway permission notes for parents to acknowledge by signing:

• I have read the information provided and give permission for my child to participate in this event.
• I understand the NSW Department of Education Representative School Sport Pathway supports wellbeing, inclusivity and a sense of belonging for all students through sport and physical activity.
• I acknowledge that this event will be held in accordance with current NSW Health and Department of Education policies and procedures.
• I acknowledge that my child will be supervised by Department of Education teaching staff during the event.
• I understand the ‘Accident insurance information’ and ‘Concussion management’ set out above
• I acknowledge that if my child seriously contravenes behavioural expectations, they may be immediately removed from participating in the event.
• I affirm that, to the best of my knowledge, my child has no medical condition or injury that places them at risk in participating in this event.